Board of Pensions

For assistance with BOP questions, contact Rev. Kevin Keaton, Regional Representative at 1-800-773-7752 Ext. 7044 or kkeaton@pensions.org

Center for Youth Ministry Training

The Center for Youth Ministry Training (CYMT) is a 501(c)(3) nonprofit organization that exists to equip youth ministers and churches to develop theologically informed and practically effective youth ministries. CYMT partners with churches from multiple denominations within a four-hour radius of Memphis, TN and Austin, TX to place students from the CYMT Graduate Residency who serve for 3 years as their youth minister. During the 3-year practicum, residents work towards their Master of Arts in Youth Ministry in partnership with either Memphis Theological Seminary or Austin Presbyterian Theological Seminary. In addition to the placement of the resident, CMT equips partner churches with the tools to develop sustainable youth ministries. To learn more about becoming a Partner Church or a Graduate Resident, visit CYMT at cymt.org.

Clerks of Session Materials

Handbook for Clerks of Session

2020 Session Records Reviews

If you would like to host a records review, please contact Lynn Hargrove, lhargrove@pbyofnewcovenant.org

Please pre-register for Session Record Review Workshops with Stated Clerk Lynn Hargrove, lhargrove@pbyofnewcovenant.org (713-526-2585 ext. 210). Please complete the Minutes Check Sheet prior to the review.  Bring it along with all session minutes since those last reviewed which will include a copy of the page bearing the stamp of approval.

Check Sheet for Minutes Review – DOC | PDF – to be completed by Clerk of Session prior to the Review Meeting

Reports for Presbytery

2019 Supplemental Report DOC | PDF
Members of Session Form DOC | PDF

Statistical Reports

Please use this link to reach the statistical reporting page for the PC(USA).  Instructions can be found in English, Spanish and Korean.

oga.pcusa.org/section/churchwide-ministries/stats/

Committee Descriptions

For meeting dates and times of a committee meeting, contact the chair or Patricia Brantley pbrantley@pbyofnewcovenant.org or view the presbytery calendar.

 

Committee on Ministry (COM) – provides support for presbytery’s minister-members (Teaching Elders), Commissioned Ruling Elders, and Certified Christian Educators. Its 4 subcommittees: Calls and Contracts, Examinations, Congregational Life, and Professional Life.

Committee on Preparation for Ministry (CPM) – provides for the care, support, and direction of Inquirers and Candidates preparing for the Ministry of Word and Sacrament and those preparing to be Commissioned Ruling Elders. CPM forms are located in Our Filing Cabinet.

Committee on Representation – is responsible for implementing the church’s commitment to inclusiveness and participation. The committee consults with the Nominating Committee to ensure fair and effective representation in the elected membership of divisions, ministries, and committees. 

Congregational Resourcing Team (CRT) – provides training, resources, and leadership development in support of individuals, church professionals, and church leaders, as well as consultative services for ministries such as Christian education, pastoral care, spiritual formation, evangelism, missions, stewardship, theology, and worship. The CRT supports the specialized needs of various groups within the presbytery, as well as providing oversight for the presbytery’s Resource Center.

Ecclesiastical Affairs Committee – oversees the ecclesiastical affairs (or “church business”) of the presbytery. The committee is responsible for coordinating all aspects of each presbytery meeting and providing the training of commissioners and alternates to General Assembly meetings.

Evangelism and Church Growth – empowers and encourages congregations towards vitality and transformation. Provides support and oversight for our New Worshipping Communities. 

Finance Committee – oversees the financial and business affairs of the presbytery, including management of all funds and property held in the name of the presbytery. They propose to General Council a comprehensive annual budget for the Presbytery, which blends our vision for the year with the financial resources needed to make that vision a reality.

General Council – serves as the coordinating team of the presbytery, monitoring the total mission and program of the presbytery. The General Council serves as the presbytery’s visioning and community-building arm of the presbytery.

Nominating Committee – works to nominate persons to fill vacancies on continuing committees (except the nominating committee), councils, and governing boards that require election by the presbytery. The committee is broadly representative of the member churches of the presbytery with a membership of 1/3 teaching elders (pastors), 1/3 laywomen, and 1/3 laymen. The committee also nominates commissioners to the General Assembly and to the Synod of the Sun. Nomination form and brochure may be found in Our Filing Cabinet.

Outreach Ministries Committee – administers the presbytery’s benevolence budget and works to establish firm covenantal agreements with these supported organizations: United Campus Ministries of Greater Houston and Aggieland, Central American Evangelical Center for Pastoral Studies (CEDEPCA), Juan Calvino Presbytery in Lima, Peru; Christmas International House, Communidades Unidas Pro Salud (CUPS),Presbyterian Outreach to Patients (POP), International Seafarers Ministry, and Presbyterian Service Center.

Permanent Judicial Commission – considers and decides cases for presbytery that are relative to itself or one of its churches in accordance the Book of Order. The commission is composed of ministers and elders in numbers as nearly equal as possible.

Personnel Committee – oversees and counsels the presbytery’s staff regarding job performance. It recommends compensation and conducts annual reviews. The committee is also responsible for forming search committees to fill staff vacancies and provides congregations within the Presbytery with assistance on evaluation procedures, personnel policies, and staff compensation.

Committee on Ministry Procedures (COM)

Healthy Boundaries

Those required to have this training once every five years include all ordained clergy-members of this presbytery, Christian educators, youth workers, commissioned ruling elders, and candidates under care. It satisfies the PC(USA) and Presbytery of New Covenant requirements for sexual misconduct training and is offered several times throughout the year at various locations within the presbytery and is good for five years.

Please plan to arrive by 8:45 a.m. for registration and a light breakfast. The class begins promptly at 9:00 a.m. and will go until 3:00 p.m. RSVP to Patricia Brantley at pbrantley@pbyofnewcovenant.org and include whether you would like lunch provided (bring $10) or will supply your own.

Contact Helen DeLeon with questions at 281-415-5855 or hdeleon@websterpresby.org.

(CPM) Committee on Preparation for Ministry Process and (CRE) Commissioned Ruling Elder to Particular Service Process
Deadlines and Guidelines for Presbytery Publications
Disaster Preparedness and Assistance
Disaster Planning Materials for Congregations

Disaster Preparedness Planning Resources:

Contacts:
Carol Davis – Certified Disaster Trainer – 281-778-9654 home; 281-725-7830 mobile; caroldavis@entouch.net
Val Aldred – Presbyterian Disaster Assistance (PDA) National Response Team – 281-451-1827 mobile; valdred1@aol.com

Documents:
Safe Church: Emergency Reaction and Recovery Plan
72-Hour Emergency Kit

Presentation from July 16, 2016, Stated Presbytery Meeting at Orange, First PC:
Disaster Preparedness, by Joyce Batty

Additional Resources:
After a disaster hits a local congregation, the question is, “What about Sunday?”
Here are worship and Christian education resources for congregational use after a local disaster, with emphasis on the needs of children, youth and families immediately after a disaster. Please keep this information and send it when needed.

God With Us

Presbyterian Assistance

Church Size
Small Medium Large
Energy Audits and Restoring Creation Loans

Energy Audits

LIT has partnered with the Presbyterian Foundation and the Presbytery of New Covenant as a means to provide energy efficiency options for churches. Energy efficiency does not mean a church has to spend money to save energy. According to the EPA, 30% of the energy we use is wasted, which means we can recapture that waste through behavior change. However, there are a number of opportunities to save a significant amount of energy through capital expense opportunities, and as our church buildings age so does the respective equipment. This finds a number of churches in need of HVAC, lighting and building envelope renovations, but with little or no capital.

Flyer

Restoring Creation Loans

The Presbyterian Foundation offers the Restoring Creation Loan in order to provide low interest loan options for the PC(USA). In this scenario, ideally, there is no extra funding needed to purchase equipment. The cost of the new equipment is paid out of the energy savings, verified by the engineer. LIT engineers project managed a similar program via the State Energy Conservation Office of Texas for 20 years by leveraging the LoanSTAR program at 3% interest for partnered school districts, local hospitals and colleges. An engineer provides an energy study, which is rolled into the loan, verifying and stamping a report that states (short of a guarantee) that the identified project will have a payback of ten years or less, and that the savings will pay for the cost of the loan. This type of program is an excellent option for churches in need of assistance, but the energy study is also stand alone and an excellent resource for our partnered churches to save energy at no cost.

Flyer

Faithful Alternatives to Divestment From Fossil Fuel

faithfulactioncc.org

Final Action from the 2016 General Assembly on Divestment of Fossil Fuel:

1.  Requests the Board of Pensions, the Presbyterian Foundation, and the Presbyterian Investment and Loan Program, Inc., to consider an increasingly more diversified energy sector in their overall investment portfolios, which would increase exposure to potentially profitable alternative energy companies and/or companies with an active interest in changing the consumer market’s energy demand (e.g. automobile companies producing alternatively powered vehicles).

2. Directs MRTI to pursue its focused engagement process on climate change issues with all corporations, particularly with those in the oil, gas, and coal sectors, and report back to the 223rd General Assembly (2018) with recommendations, including possible selective divestment if significant changes in governance, strategy, implementation, transparency and disclosure, and public policy are not instituted by the corporations during the engagements of MRTI and ecumenical partners.

3.  Directs the Stated Clerk of the PC(USA) to inform the denomination and the larger public of the passage and implementation of this overture.

News from the 2016 General Assembly:

Efforts to address climate change intensify following GA222

Consultation Document:

Our Consultation Document:  Faithful Alternatives For Engagement with Climate Change

Future Story

New Covenant leaders and Synod of the Sun leaders have worked through a process born in New Covenant to help congregations better see themselves and their communities and dream a God-inspired future. The process is called Future Story and it enables sessions to grapple with current realities and to dream big, God-inspired dreams.

The process begins with four seemingly simple questions:

  1. What are particular blessings of this congregation for you?
  2. What do folks in this community know about or say about this church?
  3. What challenges is your congregation facing in the next five years?
  4. What do you imagine God’s greatest hopes and dreams are for this congregation

The answers to these questions and others, the discussion that follows, along with demographic and other material collected by the Future Story team will lead the Session to a clearer understanding of who the congregation is and where God may be calling the church to be in its next chapter of life.

In the second visit, potential future stories of the congregation are shared by the Session members and leadership team. These stories are told from the viewpoint of an individual who, five years from now, has had a life-changing experience because of some connection with this particular congregation and its members. All stories are Resurrection stories of new life, whether the path chosen is one of Faithful Renewal (focusing on the spiritual renewal of members), Faithful Transformation (involving a willingness to make huge, sweeping changes in the way the congregation “does church”) or even Faithful Dissolution (For a congregation whose leaders recognize that it may be nearing the end of its life cycle and wish to leave a legacy behind).

The Session is energized so that it can choose a path of faithfulness that allows the congregation to make some of those dreams a reality. The Congregation makes choices for itself about where it believes God is calling it into ministry. And the Presbytery is strengthened by a better understanding of its member congregations. And together we can concretely exhibit our mission and vision as a presbytery.

Confessing Jesus Christ as Lord
Connecting One Another in Ministry
Challenging One Another in Mission
Growing Congregations that Passionately Engage Their Community to Make Disciples

If interested in learning more about the Future Story process, please contact 

Generational Theory in the Church

Being and Becoming a Multigenerational Church
Unpacking Generational Theory with Rev. Dr. Karl Travis

      The blessing and the curse of healthy congregations is that we have four to five living generations, each with a unique worldview and organizing principles, gathered in a body committed to being a Beloved Community that focuses more on what unites us than what divides us.

      The Rev. Dr. Karl Travis wowed participants at the 2016 Presbyterian Leadership Enrichment Event with his insights drawn from generational theory, sparking multiple requests for more time and greater detail spent on this important topic. Karl returned to us with an extended format, designed to help church teams consider how differing generational approaches can best be addressed in a way that honors all and does not set up unintended barriers to participation.  The event was Friday, March 31, and Saturday, April 1; sponsored by The Congregational Resourcing Team of the Presbytery of New Covenant, and made possible thanks to a generous grant from the Vision Initiative Fund.

See what Karl had to present about these topics:

vimeo.com/29075079

Grant Information and Application

Presbytery Grants and Scholarships

Awarding of these grants is made through the presbytery’s Outreach Ministries Committee. Please complete the Universal Grant Application for Vision Initiative, Lynn Johnson Social Justice, Outreach, Peacemaking, and Elder Care grants.

Synod Grants and Scholarships

The Synod of the Sun offers a number of different grants for presbyteries, congregations, and partnerships in a wide range of categories. Scholarships are offered to individuals for a variety of events or educational opportunities. Information regarding categories and online applications are available on their webisite here.
For questions, contact Valerie Knox, Synod Co-leader for Administration.

PC(USA) Grants and Scholarships

Mission Insite

Discover your church’s ministry opportunities! MissionInsite provides instant access to community information for your church, giving you web-based access to demographic data. MissonInsite moves beyond static reports to a powerful tool for out-of-the-box thinking for church ministry, church planting, church growth and outreach.

This PDF lays out how local church users can self-register and use MissionInsite.

Mystery Guest

Volunteers have been training to visit congregations upon request. These guests will not announce their coming, but will write a written report of what they experienced as they worshipped with you. To request a Mystery Guest, please contact Shawn Kang.

Resources for Pastors and Committees

Calling a Pastor

Administrative Commission for Ordination and/or Installation Request

Authorization for Background Check

Calling a Designated Pastor or Designated Associate Pastor

Commissioning Service for the PNC

Contact and Clearance – Definitions and Process for PNC’s

Designated Pastor Phases Chart

On Calling a Pastor

Outline for Calling an Associate Pastor

Pastoral Call Form

Pastoral Relationships

Pastor Nominating Committee (PNC) Packet

Shared Pastoral Leadership

Transition Team Guidelines

Understanding Effective Salary (Board of Pensions)

Temporary Pastoral Relations

Interim Pastor Packet

Rationale for Use of an Interim Pastor

Five Tasks of an Interim Pastor

Temporary Pastor Contract

What a Congregation Can Expect from and Interim Pastor

Pastoral Relationships for Congregations in Transition

Compensation and Contracts

Annual Review Report – (When No Change in Compensation)

Compensation Report

Compensation Worksheet

Contract Commissioned Ruling Elder

Contract NCD Pastor

Minimum Terms of Compensation

Temporary Pastor Contract (Interim, Stated Supply, Parish Associate)

Dissolution of Pastoral Relationship

Agreement of Dissolution with Continued Benefits

Agreement of Dissolution with Continued Benefits – Korean Version

Agreement of Dissolution with No Continued Benefits

Dissolution of Conflicted Ministry

Involuntary Dissolution of Call Minimum Terms

Retirement Guidelines, Announcing

Separation Ethics for Ministers and Church Members

Transition Checklist when a Pastor leaves

When a Pastor Leaves

Understanding Effective Salary (Board of Pensions)

Closing a Church

Process for Dissolution of a Congregation

When to Initiate Conversation about Dissolution of a Congregation

Teaching Elder Resources

Acknowledgement of Receipt of Behavioral Ethics and Sexual Misconduct Policy

Annual Report

Annual Review Report – (When no Change in Compensation)

Behavioral Ethics and Sexual Misconduct Policy

Boundary Issues Training

Candidate Indebtedness Policy

Guidelines for Laboring in and Out of the Presbytery

Guidelines for Particular Benefits

Guidelines for Evaluations

Honoraria

Maternity/Paternity Leave Guidance

Minister Membership

Minister at Large

Minister From Other Denominations

Parish Associates

Policy on laboring in out of bounds

Professional Development Policy – Unused Funds

Professional Development Policy

Sabbatical Leave Policy for Ministers

Temporary Pastor In Discernment Procedure

Validation of Ministry Beyond the Congregation

Guidelines for Immigrant Pastors

Religious Workers Fact Sheet

Religious Workers Progress Chart

Treasurers Documents

2016 Treasurers Workshops

Forbes Baker, Director of Business Affairs and Finance, offers training and assistance for church treasurers and bookkeepers.

There will be four workshops offered during the year.  Check back for dates.
For more information, or if you would like to host a workshop, please contact Forbes Baker.
Workshops are offered for Church Treasurers at the same time as some Presbytery Meetings. Contact Forbes Baker, Director of Business Affairs and Finance, for details. fbaker@pbyofnewcovenant.org (713-526-2585, ext. 238)

Estimate of Giving Form

Remittance Advice Form

Per Capita information

Financial Statement June 30, 2012-December 31, 2013

Unaccompanied Minors

Houston Interfaith Disaster Response Alliance is working to help unaccompanied minors. This video helps explain this crisis.

 

 

More information can be found in the attached flyer: A Faith-Based Response to the Unaccompanied Minors Crisis.

This flyer tells you how you can donate to: The Child Migrant Fund.